AI receptionist for HVAC
The AI receptionist for HVAC companies that never sends a no heat call to voicemail
When it is 98 degrees or 18 degrees, your phone rings nonstop. Sofia answers every call, books tune ups and repairs, and sends no heat and no cool emergencies to your on call tech.
What is an AI receptionist for HVAC companies?
It is a virtual receptionist that answers your HVAC companies business line every hour of the day. Sofia gets the customer’s name, number, address and the problem, books the job or a callback, and sends emergencies like no heat in a freeze, no cooling in a heat wave or a gas smell straight to your on call phone. You get a text summary of every call. Plans start at $39 a month with a 30 day free trial, compared with about $3,000 a month for a full time receptionist.
How a call works
She answers on the first ring
Day, night, weekends and holidays. Callers hear a friendly voice with your business name, not a voicemail box.
She finds out what they need
Name, number, address and the problem, read back to confirm. She asks if the system is completely down, if anyone at home is at risk, and what the unit is doing.
She books it or routes it
Routine work gets booked or a callback set. Real emergencies go straight to your on call tech.
You get a text in seconds
Every call lands on your phone with a clear summary and a recording, so you call back already knowing the job.
Built for HVAC companies
Answers every call 24/7
No more calls rolling to voicemail while you are on a roof, under a sink or driving between jobs.
Books jobs and callbacks
Captures the job details and sets the appointment or the callback the way you run your schedule.
Emergency routing
The calls that cannot wait ring your on call phone right away. Everything else waits for morning.
Missed call text back
If anyone hangs up early, Sofia texts them back so the lead does not go to the next company on Google.
Storm and heat wave mode
When weather alerts hit your county, Sofia switches to storm mode so the urgent calls get triaged first.
Your dashboard
Every call, transcript and recording in one place, plus a weekly report of calls caught and jobs booked.
Missed calls are missed jobs. See what yours cost a HVAC companie business each month.
Open the missed call calculatorAI receptionist for HVAC companies near you
Local pages with real numbers for your area.
Questions people ask
Can she handle the rush on the first hot day of summer?
Yes. Sofia answers every call at the same time, so there is no hold music and no busy signal when everyone's AC quits at once.
Does she book maintenance plans?
She can take tune up and maintenance requests and book them the way you schedule, or collect the details for you to confirm.
How much does it cost?
Plans start at $39 a month, with bigger plans for crews and shops. Every plan starts with 30 days free and there is no contract.
Do I keep my phone number?
Yes. You forward your calls to Sofia when you want her answering, all the time, after hours, or only when you miss the call.
Hear her handle a call
Call the demo line and pretend you are a homeowner whose AC just quit. She answers on the first ring.
Wilder Automation · 526 Dillard Rd, Belmont, NC 28012 · Veteran owned